17 – 20 November 2020 | EXCO, Daegu, South Korea
Join us and be a part of the Student Volunteer Program at SIGGRAPH Asia 2020 Daegu South Korea!
Team Leader Submission Deadline: 11 May 2020, 23:59 UTC/GMT
Student Volunteer Submission Deadline: 25 July 2020, 23:59 UTC/GMT
SV Production Team Submission Deadline: 20 June 2020, 23:59 UTC/GMT
On behalf of SIGGRAPH Asia 2020's Student Volunteer Program, I warmly invite you to participate at SIGGRAPH Asia 2020 as a Student Volunteer. The opportunity is open for all who wish to put on the Student Volunteer uniform for Asia's most innovative and prestigious conference on Computer Graphics and Interactive Techniques.
Whether it's the way we are thinking, working, playing or creating, these are all impacted by the amazing advancements seen in the computer graphics industry. SIGGRAPH Asia has been able to introduce these cutting-edge developments to the world for the past years, and this year will be just the same!
As a Student Volunteer, you are invited to volunteer 20 hours of service in support of a variety of conference venues such as Computer Animation Festival, Emerging Technologies and Technical Papers among others. Beyond supporting the Conference as a volunteer, you will have the opportunity to meet and learn from professionals, creators, educators and visionaries who help to turn dreams into reality. Additionally, the benefits you receive as Student Volunteers include a Full Conference pass to use during your free time, exclusive access to Student Volunteer special sessions and eligibility for complimentary accommodation in Daegu for the duration of the Conference.
Please note that applications has opened and we ask that you check the eligibility criteria before you apply. Application deadlines are 25 July 2020, 23:59 UTC/GMT for Student Volunteers applications, and 11 May 2020, 23:59 UTC/GMT for Team Leader and SV Production Team applications. Applications are submitted using the 'Student Volunteer' option of the 'Make a New Submission' tab on SIGGRAPH Asia 2020's Submission Site at https://ssl.linklings.net/conferences/siggraphasia/.
My team and I are looking forward to welcoming you to Daegu and working together with you at SIGGRAPH Asia 2020!
Student Volunteers Chair
- Log in to the SIGGRAPH Asia Submission System
- Select "Begin a New Submission"
- Select "Create" for the Student Volunteer submission form
Due to the high volume of applicants, we regret that we cannot accept any late applications.
Please comply with the submission deadlines and ensure that you submit your application by the appropriate day and time. We cannot make any exceptions for students due to miscalculation of the application deadline. Thank you for your understanding.
11 May 2020, 23:59 UTC/GMT: Team Leader Applications Deadline
Only open to students who have previously served as Student Volunteers. Applicants must complete TL-specific essays in addition to the regular elements of the Student Volunteer application. Please adjust your spam filter so that messages from siggraph.org email addresses will not be placed in your junk-mail folder. Applicants who are not accepted as Team Leaders will still be considered for Student Volunteer positions.
25 July 2020, 23:59 UTC/GMT: Deadline for Student Volunteer Applications
Interested students are required to complete the application and upload proof of their full-time student status (valid student ID, transcript, or proof of enrolment, etc. - please see the eligibility criteria below).
SV (Student Volunteer) Eligibility Criteria
- Enrolled as a full-time high school, undergraduate or graduate student during the 2019 academic year, or graduated after 1 January 2018.
- At least 18 years of age as of 15 November 2020.
- Able to arrive in Daegu, South Korea before 12:00 UTC/GMT+9 (local time in Korea) on Monday, 16 November 2020 and stay until 18:00 on Friday, 20 November 2020. Other arrangements for arrival and departure should be made by contacting the SV Chair directly.
- Able to present a current government-issued photo ID, such as a passport (overseas students from outside of South Korea) or national ID (domestic students in South Korea), at SIGGRAPH Asia 2020.
- Willing and able to fulfil the required amount of on-site volunteer service allocated by the Student Volunteer Program.
- Proficient in the English language.
- Complete their volunteer application prior to the Application Deadline (25 July 2019, 23:59 UTC/GMT).
TL (Team Leaders) Eligibility Criteria
- Demonstrate outstanding abilities as a SV in at least one of the three most recent SIGGRAPH or SIGGRAPH Asia conferences.
- Show themselves to be organized, motivated, enthusiastic and dedicated towards helping the conference run smoothly.
- Capable of performing well under pressure and effectively managing large groups of people.
- Able to arrive in Daegu, South Korea before 09:00 UTC/GMT+9 (local time) on Sunday, 15 November 2020 for TL training.
- Complete their volunteer application prior to the TL Application Deadline (01 May 2020, 23:59 UTC/GMT).
Attend Mandatory Orientation, Monday, 16 November 2020
Volunteers must plan their travel to arrive at Daegu Exhibition & Convention Center, Daegu, South Korea NO LATER THAN 12:00 on Monday, 16 November 2020, in order to check in before the start of the Student Volunteer Orientation. The location of the Orientation will be announced in November.
Serve the SIGGRAPH Asia 2019 Conference, 17 - 20 November 2020
Commit 20 hours (approximately) of volunteer service to the Conference.
Examples of Student Volunteer assignments include:
- Monitoring doors
- Checking badges
- Facilitating spoken-language translations
- Assisting conference contributors at various venues
- Providing general assistance for attendees in all areas of the Convention Center
Volunteers must not depart from Daegu Exhibition & Convention Center earlier than 18:00 on Friday, 20 November 2020. We recommend that you consider staying until Saturday, 21 November 2020 to celebrate a successful conference together with your new SIGGRAPH Asia colleagues on the Friday evening.
Arrive at the Student Volunteer Office at least 30 minutes before each of your scheduled shift times with a smile on your face and a passion to serve!
Complementary SIGGRAPH Asia 2020 Full Conference Registration
Enjoy all of the sights and sounds of the amazing conference that is SIGGRAPH Asia when you are off-shift!
Student Volunteer Special Sessions
Hear top professionals in the industry (and former student volunteers) speak about tips, tricks, and job opportunities at exclusive "Student Volunteer-only" sessions at SIGGRAPH Asia 2020!
S3 Résumé and Reel Review Sessions
Polish that reel and résumé, and get some professional feedback to land that dream job (but get in touch quickly, as space is limited)! This program is made possible by the SIGGRAPH Student Services Committee (S3).
Meet students from all over the globe who share your passion for computer graphics!
You never know what's in store! From special guests to prizes, we are always up to something fun for our hardworking student volunteers!
Be prepared to handle expenses including, but not limited to:
- Travel (and associated costs) to and from Daegu, South Korea
- Hotel and other lodging expenses
- Public transport or parking fees in Daegu, South Korea
Student volunteers who don't live in Daegu are eligible to apply for Housing Assistance to help defray the cost of attendance. Please be advised that funds are limited and support cannot be guaranteed.
Access to the SV application system opens on 16 March 2020, 23:59 UTC/GMT
Ready to apply? Access our application system here. Good luck, and we hope to see you at SIGGRAPH Asia 2020/p>
Submission Deadlines and Outcomes
When is the deadline to submit applications to the Student Volunteer Program?
The deadline for all student volunteer applications is fixed at 25 July 2020, 23:59 UTC/GMT; applicants are responsible for their application status and only completed applications will be considered. Incomplete submissions will not be considered and all submissions must be made online. You are encouraged to submit early to allow time for unforeseen circumstances that may delay your submission, including problems with your internet connection.
How will SIGGRAPH Asia 2020 address network failures?
SIGGRAPH Asia is only responsible for the availability of the submission server. If the Student Volunteer Program Chair is notified of a hardware or service failure in the submission system, they will authorize an appropriate adjustment and inform applicants via the SIGGRAPH Asia 2020 website. All other network failures between an applicant's location and the SIGGRAPH server will not exempt them from deadline-related obligations. Note that the local clock on the submission server determines the final submission deadline time.
When and how will I be notified if I have been accepted?
All applicants who submit a completed application will be notified of their application's status via email around 9 August 2020, 23:59 UTC/GMT. Team leaders will be notified around 8 June 2020, 23:59 UTC/GMT.
In my application, I indicated that I need housing; will accommodation automatically be awarded to me?
No, unfortunately not all applicants who request for housing can be provided with accommodation due to tight capacities. However, the Committee will try to house as many international volunteers as possible.
My email address will be changing soon. How can I notify you of the update?
You can change your contact information using the online system at any time.
I have submitted the online form, but it still allows editing. Am I done?
Yes and you may continue editing it until the submission deadline.
Acceptance and Deployment
I am a Student Volunteer working 16 hours and I am receiving complimentary hotel accommodation. However, I will arrive Daegu a day early. Can I get an extra night of accommodation?
No. Decisions on complimentary housing are final and cannot be negotiated.
I have been accepted as a Student Volunteer, but I am no longer able to attend the Conference. Who should I notify?
If you need to decline your position for any reason, please send an email to the Student Volunteer Program Chair as soon as possible so that we can make alternative arrangements.
What should I wear during the conference?
Comfortable clothes and shoes (appropriate t-shirts, polo shirts, jeans, trousers, and sneakers). Many attendees dress casually during the Conference, and formal business attire is generally not required. Please note that SIGGRAPH Asia is a professional conference and thus, if you are not sure if something is appropriate or not, please ask.
*Additionally, please take note that November’s season in Daegu will be fall. While it will feel warmer in the Convention Center because of the heating system, daytime temperatures in Daegu average is 12°C/54°F and overnight lows of 7 to 9°C/45 to 49°F. Don't forget your long padding or coat with layers underneath, as the weather definitely goes down at this time of year. Also, keep in mind that knits and sweatshirts can also keep you warmer.
What are my working hours like?
Depending on the duties assigned, student volunteers may have shifts that start as early as 8am and end at 7pm; however, there are shifts that do run later. Some student volunteers may have schedules that run as late as 10pm. We will do our best to avoid assigning students back-to-back shifts and spread their duties over the course of the Conference, but we cannot guarantee this.
What is a Student Volunteer expected to do during the Conference?
There are numerous tasks to be done by student volunteers, including checking passes at venue entrances and assisting at registration counters. All these tasks play a very important role towards the success of the Conference.
What is a Team Leader expected to do during the conference?
Team leader's tasks, beyond usual student volunteer tasks, include leading and coordinating student volunteers in their respective areas and coordinating volunteer duties with the SIGGRAPH Asia 2020 Conference Committee members who oversee venues over the course of the Conference. Team leaders also aid in training and supervising student volunteers, as well as assisting the organizers, other committee volunteers and attendees.
Can I bring personal items and bags to the event venue?
Yes. The Student Volunteer Program Office will reserve an area for student volunteers to keep their personal items. However, do note that SIGGRAPH Asia 2020 organizers will not be responsible for any lost or stolen items.
What should I do if I am dismissed early from my shift?
You should inform your team leader and then report to the Student Volunteer Program Office. If you cannot find your team leader, please report directly to the Office.
Are cameras allowed in the conference?
You can take your camera to the receptions, but use of camera is not permitted at certain conference sections unless you have an approved media pass or are part of the organizing committee.
Will I be able to experience some of the exhibits and other conference events?
Yes. As one of the perks of being a Student Volunteer, you will have the equivalent of a Full Conference registration, so you will be able to go almost anywhere in the conference. The exhibition hall and most of the conference will be open to you during your free time.
My question is not in these FAQs. Who should I ask?
Please send an email to the Student Volunteer Program Chair and they will reply to you as soon as possible. Should your question apply to other student volunteers as well, we will post your question, the answer to it, and other additional information on the web site.
All deadlines are 23:59 UTC/GMT.
16 March 2020
Application System Open
11 May 2020
Team Leader/Production Team Application Deadline
25 July 2020
Student Volunteer Application Deadline
15 November 2020 (14:00 Local Time)
Accommodation Check-in (For SVs who receive housing assistance)
16 November 2020 (12:00 Local Time)
SVs Check-in (At the SV Office in EXCO)
16 November 2020 (15:00 Local Time)
17 - 20 November 2020
SIGGRAPH Asia 2020
20 November 2020 (18:00 Local Time)
21 November 2020 (10:00 Local Time)
Accommodation Check-out (for SVs receiving housing assistance)